FULL DESCRIPTION: 

SUMMARY

Under general supervision, responsible for performing a wide variety of technical and administrative Human Resources related duties that include HRIS, recruitment, worker's compensation, benefits administration, employee relations, and safety while providing information and assistance to employees regarding human resources activities, processes, policies and procedures.

ESSENTIAL DUTIES & RESPONSIBILITIES include the following.  Other duties may be assigned.

• Administers benefit enrollments, changes and terminations.  Processes required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.
• Reconcile and processes monthly invoices for payment
• Process reports as requested
• Assist with annual Open Enrollment
• Conduct routine befit plan audits to ensure accurate benefit elections for all employees
• Coordinate COBRA notices and enrollments in a timely manner
• Administers accurate and timely Short-Term disability claims in accordance with the STD leave and FMLA policies and communicates effectively with employee and manager throughout the process
• Recruitment - Assist with recruiting and staffing needs
• Post position on internet sites and social media sites as needed
• Work with staffing agencies as required
• Assist with candidate screening with hiring managers as needed
• Maintain candidate files
• Facilitate new hire orientation sessions and assist with completion of paperwork ensuring positive first impression with the organization
• Prepare, process and maintain I-9 and all other related New Hire Reporting

PAYROLL

• Gather and prepare payroll data for new hires, wage adjustments, resignations / terminations, status changes, title changes, etc
• Responsible for accurately processing the bi-weekly payroll in conjunction with payroll firm.
• Maintain the HRIS database to:
• Ensure integrity of data as well as knowledge and training to users on the use of the applications / systems.
• Input employee data, assisting in the preparation of monthly, quarterly, annual and on demand benefits reporting
• Provide accurate information to management, employees and vendors through standard Open4 reporting and by creating new reports as requested
• ensure that employee records are maintained in accordance with Federal and State Laws and company policies
• Track time, attendance and vacations
• Accumulate data for Monthly HR metrics reporting
• Assist employees with HR related questions and concerns as directed
• Maintain employee files
• Responsible for the preparation, distribution and tracking of performance review notices and forms
• Maintain training files and provide accurate reporting as requested
• Support Human Resources and Safety manager as needed to include:
• Report WC injuries to carrier and enter accident reports in WC database
• Maintain DOT driver files and schedule annual requirements
• Assist with Wellness Program as needed
• Assist with Annual Company Business Meeting and Holiday luncheon
• Process exit interview paperwork
• Perform other duties as assigned

COMPETENCIES

• Professionalism, critical thinking, time management, and business communication skills.  Knowledge and experience working with employee benefits programs
• Experience with administration of similar federal mandates such as EEO, AA, FLSA, COBRA, ADA and FMLA and related state and federal regulations required
• Ability to handle confidential and sensitive information

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and / or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND / OR EXPERIENCE

An Associates or Undergraduate Degree (Business or Human Resources).  Prior experience handling payroll, administering employee benefit plans and / or employee recruitment or equivalent combination of education and experience required.

LANGUAGE SKILLS

Strong communication skills (verbal, written and presentation) at a wide variety of levels within the organization.  Strong interpersonal skills with a service orientation.  Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.

MATHEMATICAL SKILLS

Must demonstrate strong math skills with a high degree of accuracy.  Ability to calculate figures and amounts such as commissions and percentages.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.  Priorities departmental workflow needs to meet established turn-around times.

COMPUTER SKILLS

To perform this job successfully, an individual should have knowledge of Human Resource systems; Internet software; Payroll systems; Exceptional proficiency in the use of Microsoft suite of products.

PHYSICAL DEMANDS

The physical demands described here are repetitive of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to walk; sit; use hands to finger, and handle, or feel; reach with hands and arms and talk or hear.  The employee is occasionally required to stand and stop, kneel, crouch, or crawl.  The employee must occasionally lift and / or move up to 10 pounds.  Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

WORK ENVRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually quiet.